Email Security

With data and security threats continuing to rise, phishing emails have become a prevalent issue that must now be dealt with. Phishing scams are nuisance, scam emails that fraudulently attempt to obtain a user’s personal information to access accounts and even computers or networks. These emails seem initially innocent, which is why they are so dangerous and a top email security concern for businesses. Thankfully, with the right email security solutions in place, a company can reduce their exposure to phishing emails. By using the following helpful tips, businesses can improve their email protection services and avoid falling victim to phishing schemes.

What Is Phishing and How Does It Work?

Phishing is a form of identity theft that has become extremely popular due to the ease in which hackers can obtain victims. Using imitation emails and websites, hackers represent themselves as an official and trusted company to fool unsuspecting users. They usually request that users either reply with sensitive information or login to their site using a link provided in the email and then provide this information.

How To Avoid Becoming A Victim of A Phishing Scam

Since phishing relies on a user actually doing something to give their information to hackers, careful observation of all emails is key in maintaining email security. Businesses can use the following tips to educate their employees and improve email security solutions, reducing the chance of releasing sensitive information:

  • Learn to Identify Phishing Emails - Although they may look similar, phishing emails are usually somewhat different than official emails from reputable sites. Learn about an official site’s privacy policy, how they contact customers via email, and what information they request. Most legitimate websites will never ask for sensitive information in an email. Additionally, most fraudulent emails are very general and without personalization, while legitimate emails typically provide the user name and some details about their account as verification.
  • Avoid Falling For Scare Tactics - Upon receiving what may seem like an email threatening account action such as penalty or account closure, contact the merchant directly. Phishing hackers try to scare users into acting before confirming if there is no problem with their account.
  • Avoid Submitting Email Forms - When submitted by using embedded email forms, information can be easily tracked by hackers. Regardless of who is requesting the information, opt instead to go to the website and provide it by logging in or call to speak with a representative, rather than returning an email form.
  • Avoid Clicking Links in Emails Unless from Trusted Sites - Avoid using links embedded in emails to connect to a website unless the identity of the sender is known and the email has been identified as legitimate. Not only can links to fraudulent websites contain viruses, linking unsuspecting users to fraudulent websites is one of the main ways phishing scam artists obtain their victims.
  • Run Anti-Malware Software that Detects Phishing - Today, most anti-malware programs also detect fake emails that are designed to look like popular and official websites and deposit them in the spam folder after they are detected. These programs should be a company’s first line of defense against phishing and spam emails.

As referenced above, one critical factor in preventing email security concerns due to phishing is knowing how to recognize phishing emails. Businesses should begin by using the best anti-malware email protection services that include phishing detection, then educate employees on how to spot any fraudulent emails. With thorough attention to these details and a company-wide policy on handling unfamiliar emails, a business can develop the essential email security solutions they need!

Need Effective Email Security Solutions?

Relyenz Can Keep Your Email Safe!

Call (855) 805-5733!